Ministry Of Finance Circulars 2/2009
Ministry Of Finance Circular No. 2/2009 dated 25 July 2009
To provide a guideline for the tender fee to be imposed/charged on each tenderer participating in the Government Procurement and imposing/charging Performance Bond to successful tenderers.
This Guideline is intended to standardise the tender fee currently charged by Ministries and Government Departments so that it is transparent and fair and does not burden the tenderers and the Government.
This Guideline is also intended to replace and eliminate tender deposit.
The tender fee is based on registration fee to participate in the tender and also payment of document fee. The tender fee is non-refundable.
If the procurement/tender is cancelled and to retender by the government, the tender fee will be refunded to the tenderers participated.
However, if any procurement is to be cancelled and will be retender, due to all tenderers participated did not meeting the specification, the tender fee will not be refunded, but this is subject to the final decision from the State Tender Board or the Mini Tender Board.
Each Ministry/Department shall provide reasonable period of time for tenderer to review the tender document before the tenderer pay the tender fee.
Each tenderer is required to attached/enclose the tender fee payment receipt in their tender proposal for confirmation.
Tender Fee Rates is as the following:-
B$50,000.01 until B$100,000.00
B$100,000.01 until B$250,000.00
B$250,000.01 until B$500,000.00
B$500,000.01 until B$1 million
B$1,000,000.01 until B$5 million
B$5,000,000.01 until $10 million
B$10,000,000.01 until B$20 million
Above B$20 million
e-Document fee of B$5.00 is to provide an option to the tenderers who intend to purchase the tender document in the softcopy form, either through a floppy disk or compact disk (CD) which contain the information about the tender.
The tender fee and e-document fee is non-returnable even to the unsuccessful tenderer. The tender fee is for the cost of preparing and producing the tender document.
Performance Bond is only imposed when the tender has been approved to a successful tenderer. The objective is to ensure that the works is properly executed. The Ministry/Department shall ensure that the Performance Bond is paid before the commencement of the contract.
The Performance Bond will be refunded to the company when the work, service, delivery or project is completed, subject to the conditions in the contract.
The circular letter can be downloaded here