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GUIDELINES FOR GOVERNMENT PROCUREMENT
BRUNEI DARUSSALAM GOVERNMENT

 

 

GOVERNMENT PROCUREMENT

PROCUREMENT REGIME

  1. Administrative Structure
  2. Government Procurement Policies & Procedures
  3. Government Procurement Guide
  4. Publication of Procurement Information
  5. Additional Information
  6. Complaint/Appeal Procedures

ADMINISTRATIVE STRUCTURE

All of Government Procurement (GP) activities in Brunei Darussalam is decentralized to the individual Ministries and Departments that make their own arrangements. However, they must adhere to Financial Regulations and procurement guidelines issued by State Tender Board, Ministry of Finance.

Individual ministries and departments can conduct their own procurement however if the value of goods, services or works more than BND500,000.00  they must refer to State Tender Board, Ministry of Finance first for approval.

GOVERNMENT PROCUREMENT POLICIES & PROCEDURES

All government purchases must comply with the Financial Regulations of 1983 which require fairness, openness, competitiveness, integrity and efficiency in the government procurement policies. Tenders are awarded to the bid that brings the best value for money for the government and fully comply to the tender specification.

GP policies help ensure that goods and services purchased are at the best valued for money. Government is committed to the following principles:-


VALUE FOR MONEY.

To achieve value for money, we evaluate suppliers’ offers not only in term of price, but also whether they have complied to all the requirements in the tender specification, quality of goods and services, timeliness in delivery, reliabilities and after sale-service.


OPENNESS & FAIRNESS.

Government will not discriminate in favour of or against any supplier. Government treat suppliers/contractors fairly. All suppliers/contractors are given the same information for them to prepare their bids.


TRANSPARENCY.

The procurement procedures and policies for supplying/works to the government are clear and made known to suppliers or contractors to help them to understand how government buy goods and services. Therefore, we aim to provide all the necessary information in the tender documents.

  

ACCOUNTABILITY.

The relevant Government Officers are responsible for the decisions and actions that they made with regards to their own procurement.

  

PROBITY.

Procurement must be conducted with probity (with integrity and honesty) to enable the Government and suppliers to work together on the basis of mutual trust and respect. Adopting an ethical, transaparent procedures will enable procurement to be conducted fairly and also allow procurement to be conducted in a manner that allows all participating suppliers to compete as equally as possible.


PROCUREMENT PRACTICES.

Depending on the estimated value of the GP, the procurement procedure adopted could be by way of a SMALL VALUE PURCHASE, by inviting QUOTATIONS, or by TENDER.

SMALL VALUE PURCHASE.

A Small Value Purchase for items of goods or services up to BND$2,000.00, may be carried out directly by the Ministries or Departments by buying off the shelf or purchasing directly from known sources.

USE OF QUOTATIONS.

For items of goods and services valued above BND$2,000.00 and up to BND$50,000.00 quotations will be invited. In this process, at least three quotations must be obtained from suppliers or contractors, the quotations submit to the Quotation Box. The department concerned will evaluate offers and make recommendation and the Quotation Committee will approve or may reject the recommendation.

  

TYPES OF TENDERS.

Tenders are invited by using the open, selective, or limited tender (Waiver of Normal Procedures.)

OPEN TENDER.

All GPs of above BND$50,000.00 must adopt tendering procedures, under an Open Tender, all suppliers or Contractors may participate by responding to Tender Notice.

  1. SELECTIVE TENDER.

For a Selective Tender to be used, a qualification of interested suppliers or contractors, based on their capabilities, is carried out first so as to exclude suppliers or contractors who do not meet the minimum requirements. Suppliers or contractors qualified in this process are then invited to submit tenders. The use of a Selective Tender has to be approved by either, (the Mini Tender Board amount above BND$50,000.00 to BND$500,000.00) or (by the State Tender Board amount above BND$500,000.00).

  1. LIMITED TENDER/WAIVER OF NORMAL PROCEDURES.

For urgently needed supplies, services or works. When it concerns with national security, when it is not feasible/practical to call for open tender e.g. because Intellectual Property Rights or works of art, software license renewal etc. The used of Waiver has to be approved first by Mini Tender Board or by the State Tender Board depend on the amount.

GOVERNMENT PROCUREMENT GUIDE

The State Tender Board (STB) developed the guide to help suppliers and contractors or Small Medium Enterprises (SMEs) to better understand Government Procurement procedures and rules so that they can participate and bid more effectively in government business opportunities and projects required by Government Departments.

AN OVERVIEW.

WHO BUY YOUR GOODS AND SERVICES?

Government ministries and departments buy goods and services for their use.


WHAT DO WE BUY?

Goods

  1. Include all materials, manufactured items, consumables and non-consumables.

Services.

  1. Includes work of cleaning, maintaining, overhauling and testing of any goods.
  2. Also includes consultancy, advice, and/or the dissemination of other information in any form or manner.
  3. Excludes construction services.

Construction Services.

  1. Includes construction and construction related engineering projects, renovation and maintenance works on buildings or permanent structures.
  2. Also included the installation and maintenance of electrical and mechanical facilities in buildings or permanent structures.

Examples

Goods

Services

Construction Services

Computer hardware/software products, food & beverages, office equipment supplies, computer supplies

Advertising, graphics, consultancy services, supply of manpower

Civil engineering, demolition, plumbing & sanitary works, piling

 

GOVERNMENT PROCUREMENT PROCESS

  

 

 

 

 

 

HOW LONG IS THE TENDER PROCESS?

The process is 3 months. From the date of the tender open, the ministries/departments have to evaluate and submit the tender recommendation within 2 months. 1 month for State Tender Board/Mini Tender Board to consider.

SUPPLIERS/CONTRACTORS REGISTRATION.

All interested tenderers can participate in open. For the administrative purpose and convenience of the suppliers and contractors, some of the tenders required registration with relevant Government Registration Authorities such as Ministry of Development (Construction, Architecture, Engineering and construction services), Electrical Department (Electrical related goods, supply, services and works), and Authority for Info-communications Technology (AiTi) (Information and Communication Technologies services and work)etc.

SOME USEFUL TIPS WHEN RESPONDING TO TENDERS.

  1. Submit your offer, including prices before the closing date and time stated on the invitation. It is best to submit your prices quotes early so as to avoid last minute rush.
  2. Submit your offer according to theand instructions stated on the tender notice and Instruction to Tenderer (ITT).
  3. Submit your offer on time. We will not accept late submissions, regardless of how late you are. We ensure equal treatment of all bidders, by rejecting submissions after the closing date and time (time as reflected on the Instruction To Tenderer).
  4. Check your prices to make sure that they are correct before submitting. We do not allow changes to prices after the closing date and time.
  5. Submit tender offers through designated Mini Tender Board Box or State Tender Board Box depending on which ministry or department works notice come from. Make sure your submission is in the correct tender box. Please read the Instruction to Tenderers carefully what are the requirements.

FOREIGN FIRMS/SUPPLIERS.

Foreign firms can participate in the tenders individually but it is advisable for them to form a joint-venture with capable local companies for easier registration, communication and recording purposes..

PUBLICATION OF PROCUREMENT INFORMATION

Tender notice is published in English and Malay in Pelita Brunei an official Government newspaper. Notice contain information such as procuring entity, description of products, service, works to be procured, tender opening and closing dates and venue for collection of tender documents.

Tender notices and Quotation notices are published weekly on the Government Newspaper (Pelita Brunei).
Website:
 

 Some of ministries/departments published their tenders notice in their website.


The State Tender Board Secretary 
State Tender Board,
Ministry of Finance,
Level 16, Commonwealth Drive,
Jalan Kebangsaan, Berakas.
Tel: (673) 2383861/ (673) 2383870
Fax: (673) 2383867
e-Mail: 
 


PUBLISHED OPPORTUNITIES

Pelita Brunei
Government Printing Department
Old Airport, Berakas.
Brunei Darussalam 
Tel: (673) 2382892/2383493.
Fax: (673) 2381004.
e-Mail: 
 
Website: 
 

See also:


The Borneo Bulletin
Brunei Press Sdn Bhd
Lot 8 & 11, Perindustrian Beribi II,
Gadong.
Brunei Darussalam.
Tel: (673) 2451467.
Fax: (673) 2451461.
Website:
www.borneobulletin.com.bn

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